COVID-19 Race Session Booking & Protocols

PLEASE READ THE WHOLE PAGE AS THESE ARE ALL ITEMS THAT ARE NEW TO OUR REGULAR FORMAT!

The Globe BMX team has reviewed all policies and recommendations put forth by the Government of SK as well as the Saskatchewan Cycling Association. Below you will find detailed plans that outline our proposed racing format.

Important links:

Government of SK Guidelines
SCA Return to Race Guidelines

FORMAT OVERVIEW

  • Modified racing:
    • fun format
    • mini-team concept applied to age groups and session times
    • no mains, results or points in this phase
    • motos will be age & gender, no classes
    • Race registration will close Tuesday at midnight, so that motos and times can be built and shared on Wednesday
    • max 50 in attendance (40 racers, 10 volunteers), Maximum 40 spectators (1 per racer)
  • Full gates as needed for racing, however socially distanced while in staging and waiting to race, as well as during arrival and applies to spectators.

TRACK SETUP

  • Check In will be at East track entrance
    • Registration check in will be contactless and maintain distancing
    • Do not use West entrance
    • Refer to map
  • Parents will each have a determined area for seating/spectating/assisting own rider on track and during moto turnarounds, rider water breaks
  • Parents/riders will need to wait in parking lot until race session time begins
  • Parents/riders need to maintain distance from other riders/parents as they make their way to and from the track
  • Board members will be only ones to use, unload, load, setup and sanitize equipment
  • Small groups of race volunteers to eliminate unnecessary contact
  • Race office/seacan will remain closed except to board members during setup and teardown.
    • Will be sanitized after each practice night
  • Staging area will be marked so that riders know how to remain distanced and are able to funnel up to the starting gate while remaining 2m apart
  • Parents will have to leave spectator area to assist with riders during moto breaks
  • Riders CAN NOT stop in spectating area, must proceed directly back to staging and parent can assist them there or in overflow area near fenceline

VOLUNTEERS

  • Minimum volunteers to keep numbers as low as possible and allow more riders
  • 1 gate operator (only Kyle or Dan to keep sanitization manageable)
  • 1 check-in/official/race director (Jen)
  • 1 First Aid for each session time
  • 2 staging assistant which mostly is to help keep kids apart until they are in the gate
  • 3 track safety to help call parents or first aid for assistance
  • No finish line

AREA PLANNING & SPECTATOR/PARENT GUIDELINES

  • With the concept of spectators not being included in the current 50 person limit on numbers, we needed to map out a plan to allow limited spectators (who are there purely out of necessity to be with their riders, who are minors for the most part), be distant while spectating, be able to see the track (so they can help with assisting their child as needed) AND also consider that they may need to help their rider between motos with access to water or equipment help.
  • Our current spectator areas will be on both sides of the track, and there will be a designated overflow area for spectators to help their riders in a more spacious area between motos or during equipment failure.
  • This means our goal is to have a maximum of 40 spectators, in a separate, distanced area (distanced from each other by 2m), for a total of 40 riders + 40 spectators + 5 volunteers. That keeps our immediate number under 50, and spectators to the most minimum possible.

RACE SESSIONS & TIMES

One race night, broken into groups, shortened due to pre-built motos, no warmups, fewer volunteer needs and short check in windows:

GROUP 1

  • 5:00PM – 5:30PM: Check In & Staging
  • 5:30PM – 6:15PM: Group 1 Race
    • 40 racers + 8 volunteers max
    • Based on current and past numbers, this is naturally going to be the largest group
    • 45 min race period to allow for mains if needed
  • 6:15PM – 6:30PM: Group 1 departure

GROUP 2

  • 6:30PM – 7:00PM: Check In & Staging
  • 7:00PM – 7:30PM: Group 2 Race
    • 40 racers + 8 volunteers max
    • Based on current and past numbers, this is naturally going to be a smaller group than group 1
    • 30 minute race period
  • 7:30PM – 7:45PM: Group 2 departure

GROUP 3

  • 7:45PM – 8:00PM: Check In & Staging
  • 8:00PM – 8:30PM: Group 3 Race
    • 40 racers + 8 volunteers max
    • Based on current and past numbers, this is naturally going to the smallest group of the evening
    • 30 minute race period
    • If you have racers in group 1, you can choose to stay or leave and come back

RACE SESSION SIZES & MINI-TEAMS

  • Maximum of 40 racers + 6 volunteers respects the 50 person maximum that is stated in the regulations
  • Racers have to sign up in advance and cut off is now two nights before (Tuesday, for Thursday racing).
  • Motos/time groupings will be posted day before on Wednesday so families know what group/time racers are in.
  • Races are for fun. We won’t be tallying results or points.
    • These racers are for fun, because we can’t run a true full race with the appropriate # of volunteers and fit everyone in an evening.
  • No classes, we’ll run age groups and gender. This is due to the mini-teams regulation.
  • To satisfy the regulation around “Mini teams”, we’d classify this as limiting kids within a 2 age range combination. 
    • Ex Ages 5 & 6 are a mini team, 7 & 8 are a mini team, 9 & 10 are a mini team and so on. 
    • If there aren’t enough 5 year olds, they race with 6’s and vice versa, therefore 6’s would never race with 7’s and start mixing “teams”
    • Using this format allows us to have different people register each week for racing like we normally have done, but doesn’t present the risk of mixing people in different groups and “mini-teams”

SCHEDULE

Thursday, July 9th – Register here! Volunteer Here!
Thursday, July 16th – Registration will open after July 9th
Thursday, July 23rd – Registration will open after July 16th
Thursday, July 30th – Registration will open after July 23rd
Thursday, August 6th – Registration will open after July 30th
Thursday, August 13th – Registration will open after August 6th
Thursday, August 20th – Registration will open after August 13th
Thursday, August 27th – Registration will open after August 20th

More dates will be added in September on Sundays (practices and races switch days)!

SESSION SIGNUP

  • Only current Globe BMX 2020 members that also hold a valid SCA cycling licence will be able to attend race sessions at this time.
  • No one-time use insurance waivers will be provided and no walk ons accepted.
  • Session signup is at the bottom of this section and will be done through our usual website race registration form.
  • PLEASE cancel (aka let us know) if you plan on not attending.
  • PLEASE be on time. Not early, not late. This is especially important during this phase as we have limits on how many people can be in our areas at the track.

COVID-19 SYMPTOMS – PRIOR, ONSITE AND POST ATTENDANCE (RIDERS, PARENTS & BOARD):

Anyone displaying symptoms will not be allowed to participate. All race participants are asked to report if within 14 days of the ride they start showing signs of any illness or test positive for COVID-19.

Prior to the session all must self assess for COVID-19 symptoms including:

  • Fever
  • Sore throat
  • Cough
  • Chills
  • Headache
  • Runny nose
  • Muscle and/or joint aches and pains
  • Nasal congestion

PARENTS, RIDERS & SOCIAL DISTANCING:

A parent or guardian (maximum of 1 per rider) must attend with rider to racing to ensure the following is adhered to:

  • That the rider understands and practices social distance protocols at the track
  • So that the parent can enforce social distancing with their rider
  • To be available to go onto track if rider falls and is injured or needs assistance prior to first aid. There will be only 3 volunteers on track due to social distance protocols and they will call parents out for close contact assistance.
  • Riders must come ready to ride
  • Riders must bring all their own equipment and should also bring their own maintenance equipment (pump, spare tubes, tools) in the event of any mechanical issues
  • Hand Sanitization station will be available for parents and riders to use, however it is recommended that parents include gloves, mask and sanitizer in their gear bags
  • Riders must not share food or drink with other rider families
  • NO WASHROOMS ON SITE
  • Anyone displaying symptoms will not be allowed to participate.
  • All ride participants are asked to report if within 14 days of the ride they start showing signs of any illness or test positive for COVID-19.

GUIDELINES FROM GOVERNMENT OF SK FOR GENERAL OPERATION THAT WE USED TO DEVELOP EVERYTHING NOTED ON THIS PAGE:

Outdoor sports and recreational activities for children and adults may resume, including activities taking place on soccer fields, volleyball and basketball courts, baseball diamonds, lawn bowling greens and football fields. Operators must implement measures to prevent the transmission of COVID-19.

COVID-19 droplet transmission is much more likely when individuals are in close contact. The likelihood of transmission between individuals participating in sport, physical activity and recreation in an indoor setting is significantly higher. Transmission is less likely in an outdoor setting, where air flow is greater and there is more space for individuals to keep physically distanced.

COVID-19 can also be transmitted if someone touches a contaminated surface and then touches their face without washing their hands. Many activities involve shared equipment among participants, coaches/staff, instructors, officials or volunteers (e.g. shared baseballs, basketballs, volleyballs). The virus does not enter the body through skin; it enters through the eyes, nose or mouth when an individual touches their face. This is why regular hand hygiene and cleaning of high-touch surfaces are so important.

Each sports organization and/or facility must establish a plan for how to minimize physical contact and the risk of COVID-19 transmission between participants. The guidance should align with provincial and national sporting bodies for each activity and be at least as restrictive as provincial guidelines. This guidance is not intended to apply to professional sports teams with COVID-19 response plans.

Guidelines for General Operation

  • Designate one or more people to be responsible for ensuring compliance with these guidelines.
  • Contactless fundraising activities are permitted.
  • Staff and participants should be given information on physical distancing and other requirements prior to attending. Staff should discourage gathering.
  • Signage must be posted to caution players about the risks of COVID-19.
  • Encourage participants to arrive no more than five to 10 minutes before the scheduled activity to reduce people gathering in groups.
  • Registration processes should be completed online whenever possible; however, if in-person registration is required, physical distancing and sanitizing pens between uses is required.
  • Contactless payment is preferred; however, cash may be accepted where necessary.
  • Parents and other spectators must not total more than the maximum gathering limits per the public health order per team at each game, and must ensure physical distancing between non-household members.
  • Request minimal spectators attend events. Discourage gatherings.
  • Spectators must maintain distancing of at least two metres from other members of the public.
  • Spectators (excluding parents and guardians where necessary for player support) should be kept out of participant spaces (e.g. fields of play, courts).

Competition and Game Play

  • If physical distancing is possible, certain organized sports, physical activities and recreation activities may proceed as normal (programming, training, practice and competition). Tournaments and interprovincial competition are not permitted.
  • For sports or activities where participants are unable to adhere to physical distancing, groupings (mini-leagues) should be formed. Mini-leagues can be comprised of multiple teams, but no more than 50 individuals.
    • Mini-leagues allow sports teams to return to a safe level of play, and will help mitigate the risk of widespread transmission by limiting the number of athletes that come in close contact with each other.
  • The 50-person maximum per mini-league includes coaches/staff, instructors, participants from multiple teams, officials and volunteers who cannot maintain two metres of  distancing from others at all times. Spectators, including parents, who are not part of a previously listed category, and others who can ensure physical distancing are not included in the 50-person total.
  • No single group on the field shall exceed the gathering limits in the public health order. Teams need to be separated while on the sidelines and players cannot exceed gathering limits during games, practices or training.
  • Mini-leagues must be comprised of individuals within the same neighbourhood, community or local geographical region (e.g. within a rural municipality, town, quadrant of a city or nearest community).
  • Mini-leagues should remain together until restrictions are further relaxed.
  • Game play can resume between teams in a mini-league and must be limited to teams within the same mini-league.
  • Teams in different mini-leagues should not play each other.
  • At least two metres distancing should be maintained between all individuals, except members of the same household, when off the field of play (e.g. on benches, during intermission).
  • Contact must be minimized whenever possible.
  • Tournaments and interprovincial travel are not permitted.
  • If physical distancing cannot be maintained or is unpredictable, a mask should be worn by those not participating in the activity (i.e. coaches, volunteers, etc.).

Participant Health and Illness

  • Members who are sick or symptomatic must not enter/participate. Participants, spectators and volunteers should use the Government of Saskatchewan’s self-assessment tool for COVID-19 and follow the subsequent directions.
  • Players whose activities involve being within two metres of other players should self-monitor.
  • Organizers must keep a record of attendees. All players, spectators, staff and volunteers must sign in on arrival with name and phone number and/or email to facilitate contact tracing, if necessary, and keep attendance records for a minimum of one month. Where possible, do not use a common pen. Providing this information is voluntary for attendees and can only be used for the purposes of COVID-19 contact tracing.
  • If a person becomes sick, they should immediately stop participating and return home. 
  • If a person becomes sick or injured, and first aid or further care is required:
    • Try to limit the number of individuals in contact with the sick person.
    • Place a mask over the individual’s mouth and nose if they are not able to do so.  Maintain a safe distance until the mask is in place.
  • First aid providers caring for people should follow standard precautions. Those who provide direct care requiring close or direct contact should wear a mask.
  • Following care, first aid providers should discard the mask and gloves following standard procedures and perform hand hygiene.

Physical Distancing

  • Physical distancing must observed at all times, with a minimum of two metres of space between individuals.
    • Players on the same team grouping may be within two metres during play/drills. Intentional contact should be minimized where possible.
  • Areas of congregation (e.g. team benches, bleachers) must be set up and used in a way that adheres to physical distancing requirements (i.e. only allow every other row in bleachers, use visual cues, etc.).
  • Pylons or other markers should define the group space.
  • Schedules should be staggered to promote physical distancing and allow for adequate cleaning and disinfection between uses.

Cleaning, Disinfection and Hand Hygiene

  • Encourage participants to bring their own equipment to the facility.
  • Participant-owned equipment, including sport gloves, should be visibly clean.
  • Shared equipment (e.g. tennis balls, basketballs, bats, etc.) must be cleaned and disinfected frequently.
  • Where rental equipment is provided, it should be assigned to one person only and be laundered or cleaned and disinfected upon return.
  • Hand hygiene should be performed prior to play and contacting shared equipment, as well as through the duration of the activity (i.e. intermissions, breaks, etc.) and at the end.
  • All frequently touched surfaces should be cleaned and disinfected prior to a new group being provided access to field space, including benches, dugouts, bleachers, railings, picnic areas, gates, etc.

Conduct

  • Spitting (includes seeds, tobacco and fluids) and other similar activities increase the risk of transmission of COVID-19 and are not permitted.
  • Individuals must not share personal items (i.e. equipment or beverage containers).
  • Congratulatory gestures such as high fives and handshakes are not permitted.
  • Spectators, participants and players, staff, coaches and volunteers should try to minimize cheering and whistling as much as possible to control the spread of COVID-19.
  • Consider how to adapt activities to take place outdoors and modify play to decrease physical contact, whenever possible.
  • Intentional contact during sport or activity must be limited. Modifications to activities that limit physical contact are recommended.

Facilities

  • Washrooms may be open, but increased cleaning and disinfection must take place. Handwashing facilities (soap and water or an alcohol-based hand sanitizer approved by Health Canada (DIN or NPN number)) must be provided.
  • Food and beverage services are permitted subject to the Restaurant and Licensed Establishments Guidelines.
  • Locker rooms are permitted, but players are encouraged to arrive ready for play and limit use of locker room facilities.
  • Locker rooms must be organized to support physical distancing and limit gathering. Increased frequency of cleaning and disinfection, especially of common touch surfaces, is required.
  • Close drinking fountains. Water bottle filling stations are acceptable if appropriately and frequently sanitized. Participants must bring their own water bottles and not share with other participants.
  • Trash containers must be emptied regularly, at least daily.